What is CPD?

Broadly speaking, Continuing Professional Development (CPD) is the systematic updating and enhancement of skills, knowledge and competence which takes place throughout the working life which enables Member to:

  • be more productive
  • understand and apply advances in technology.
  • face changes in career direction
  • provide better service to the community.

Quantity Surveyors (Members of the Institute of Quantity Surveyors, Sri Lanka (Members)) undertake CPD activities in order to maintain, gain, extend and update their knowledge and skills in their practice. One of the key functions of CPD is to equip the Members with required abilities to perform in their planned career path. CPD should not normally be undertaken on an ad-hoc basis, although there may be exceptions as the job dictates, but it should be planned along with the occupation, employment, practice and / or career path.

For an activity to qualify as CPD, it must be related to the career as a Quantity Surveyor. For many Quantity Surveyors CPD activities will include Quantity Surveying (QS) topics and fields indirectly connected such as Information Technology(IT), management, law etc according to how you are engaged in the field of Quantity Surveying. Non-technical topics include management, accounting, law, economics, and foreign languages. If you are undertaking non- QS - CPD you should also maintain and update your knowledge in your area(s) of practice. Over a one-year period, it is expected that a substantial proportion of your CPD should be in your area(s) of practice. If the non-­QS CPD you are undertaking is of significant content (eg a law degree), then you must still continue to undertake some technical CPD in your area(s) of practice and be able to indicate future CPD plans on completion of the non-QS CPD.

Functions that you routinely perform as part of your employment are not normally claimable. For instance, university lecturers cannot claim, under Presentations and Papers (see Section 7) the lectures they present as part of their employment. On-the-job learning is claimable (see Section 5), but you must be able to demonstrate how the activity contributed to your knowledge, skill or judgement and how it was acquired.

CPD requirement for Membership status

The CPD requirements for IQSSL Members are stipulated under Rule 12 of the Act no 20 of 2007 (Specimen form is annexed herewith) and CPD compliance is mandatory for maintaining membership. On an ongoing basis, you need to undertake minimum 15 hours of CPD activities during one-year period, member shall maintain records of the activities and make the records available for audit when required by the IQSSL

Types of CPD

Members may accrue CPD points in each triennium up to the limits allowed. Professional development programs shall consist of any of the following: -The six major types of CPD are:

A Formal Education and Training Activities

B Informal Learning Activities

C Conferences and Meetings

D Presentations and Papers

E Service Activities

F Industry involvement (per academia)

If you believe you are undertaking other types of CPD that comply with the general definition in Section 1 above, you should make a submission for this to be recognised. In your submission, you should state how you think it has complied with the intent of CPD and explain the content of the activity and how it was provided.

A - Formal Education and Training Activities

Such activities include formal face-to-face education, distance education and short courses. They may be external to your employment or conducted in-house, but will always include time spent in preparation and/or follow-up, either through lectures and/or self study and will always involve some form of assessment.

A special case relates to the undertaking of the entire course work: for a higher degree or post graduate diploma, either by the face-to-face or distance modes, which will cover the CPD requirements for the rolling one-year period containing the course. However, you should continue to record other relevant CPD activities to show that you are continuing to keep up to date throughout the period of higher education study and beyond when completed.

For formal face-to-face education the time claimed can include the actual hours of lectures attended and/or research undertaken for distance learning, the simplest approach is to estimate the equivalent number of hours of formal face-to-face education that would have been involved if this mode had been utilised instead of the distance mode. 

Short courses are defined as involving presenters who are external to the workplace. They include courses at tertiary institutions that are not taken for award purposes, but still involve some form of assessment. Training activities within the workplace that do not involve some form of assessment are classed as on­-the-job learning.

Note: You must provide evidence of the award (eg copy of certificate and academic transcript with number of hrs) when your records are requested for audit.

  • CPD allowable under this heading is limited to 10 Hrs in any one year.

B - Informal Learning Activities

There are two different forms of informal learning activity, namely on-the-job learning, that takes place because of workplace requirements, and private study where you can exercise complete discretion. On-the­-job learning requirements usually arise when you undertake a new project and areas are identified where you need to extend your competency base. It almost always involves another person training you rather than self-paced learning. Exceptions could be learning from structured software-based training. On the other hand, private study is self-paced and is an opportunity for you to direct the way in which your professional career develops. Typical private study activities are the reading of books, journals, manuals, etc and familiarisation with the operation of technological aids, computer programs, equipment, etc.

In both cases any activity claimed must pass the simple test that it contributes to the development of your career as a Quantity Surveyor. A max 2 hrs applies to on-the-job learning while 3 hrs applies to private study. In both cases, the maximum number of hours that you can claim over a one-year period is 5 hours. Informal learning activities must be supported by sufficient detail to allow a proper assessment when requested for audit. It is not sufficient just to list books, journals, manuals, standards, software etc. without supporting information Details of the chapters, articles, papers or other relevant information must also be provided so as to give an indication of the new knowledge that was gained.

  • CPD allowable under this heading is limited to 5 Hrs in any one year.

C - Conferences and Meetings

Conferences, symposia, seminars, workshops, inspections and meetings run by acknowledged experts can be claimed as CPD provided that the content relates to the development of your professional career. This includes those events run by group of professionals (PAQS, RICS, AIQS, Universities and other recognized groups to provide information relating to the profession of QS or related fields.

The hours claimed should be only those for the formal technical presentations, inspections and meetings that you attended at such events and must not include social or travelling time.

  • CPD allowable under this heading is limited to 5 Hrs in any one year.

D - Presentations and Papers

The preparation and presentation of material for conferences, seminars, symposia and courses can be claimed if these activities contribute to the relevant competencies of Quantity Surveyors and associated professionals.

Material published in journals and conference papers can be claimed as follows:

  • 3 hours per paper for technical papers or research reports for conferences; or
  • 7 hours per paper for papers subject to critical peer review prior to publication

For the preparation of material for courses that are not part of your normal employment (e.g. visiting lecturer from industry) the preparation time can be claimed where it extends your knowledge in your area(s) of practice.

The preparation and presentation of material designed to promote awareness of QS membership of IQS.SL and benefits of registration to potential members and the community can be claimed. You may claim up to 10 weighted hours of this type of CPD in any one-year period.

  • CPD allowable under this heading is limited to 10 Hrs in any one year.

E - Service Activities

Service to the profession may be allowable particularly where it contributes to the continuing professional development of others. Within IQS.SL this includes contributions as a APC Assessor, Reviewer, member of a course accreditation team, participation in CPD audits, preparation of APC, reviewing of Technical Papers prior to publication, and the technical aspects of work undertaken on or for the Boards and Committees of IQS.SL including special committees. The time involved in mentoring of undergraduate QS’s during their time of professional formation can also be included, particularly where it is part of a graduate development program.

  • CPD allowable under this heading is limited to 8 Hrs in any one year.

F - Industry Involvement

Quantity Surveyors employed in academic positions are expected to foster links with industry to the benefit of education in different fields, research and practice in Sri Lanka This requirement also ensures that they are exposed to developments in QS practice outside their university.

Industry involvement will normally be in the form of consulting services. However, where you have close ties with industry, you can include supervision of industry sponsored research.

Supervision of design projects carried out for industry and field trips may also be counted if they have contributed to the above objectives.

Quantity Surveyors in academic positions must be able to show that they have had at least 10 hours of industry involvement every one year.

  • CPD allowable under this heading is limited to 15 Hrs in any one year.

Example: Summary Record of CPD Activities

The example below is a Summary record of CPD activities that may be expected for a Quantity Surveyor.

cpd rec example

Competency Areas to be covered

Members of the institute should demonstrate the following competency areas on their CPD records in addition to specialized competencies.

AREA 1 - COST MANAGEMENT

1.1

Provide cost advice at pre-feasibility stage and provide input into the development of project brief.

1.2

Advice on costs and benefits of construction project and prepare cost benefit analysis.

1.3

A collection of cost data, cost analysis, establish data storing system and implement updating procedures.

1.4

Establish objectives and parameters of cost planning, prepare and analyze required inputs and prepare cost plan.

1.5

Provide advice to Clients on estimate, cost alternative and cost plan.

1.6

Prepare development budget for the project, coordinate client's cash flows and advice on financing of the project.

AREA 2 - COST ESTIMATION

2.1

Cost data collection, storing and establish updating systems required for estimation.

2.2

Preparation of procedure for estimation and preparation of estimates.

2.3

Advice on tendering including critical evaluation of various documents included in the tender.

2.4

Assess and advice on accuracy of cost estimates, cost audit reporting.

2.5

Establish estimate review system and conduct reviews on estimates.

 

AREA 3 - CONTRACT ADMINISTRATION

3.1

Interim valuation

3.2

Prepare progressive financial reporting during construction phase and monitoring.

3.3

Variation process up to finalization of variation accounts.

3.4

Initiation of contractual correspondence and interpretation of contract.

3.5

Data collection, prepare contractual cost and time related claims, negotiation and finalization.

3.6

Prepare project implementation and procurement plan.

3.7

Final accounts and reporting.

3.8

Advice on contractual and extra contractual claim.

 

AREA 4 - COST REPORTING

4.1

Establish cost monitoring procedure including contractor's budget and analysis of pricing for cost value reconciliation and interpretation.

4.2

Turnover, profit and loss forecasting, cash flow forecasting and coordinate with client's cash flow.

4.3

Control and management of sub contract accounts.

4.4

Advice on procurement of resource including Material, Labor and Plants.

4.5

Preparation of insurance claims, presentation, negotiation and finalization.

4.6

Resource analysis and management including resource usage, productive reports, interpretation and reconciliation.

 

AREA 5 - PROCUREMENT ADVICE

5.1

General advice on tender process considering constructability, delivery system and time limitations.

5.2

Initiate, prepare documents, evaluation criteria and evaluation of pre-qualification process.

5.3

Recommend and agree on All input required for preparation of Bills of Quantities.

5.4

Prepare Bills of Quantities, undertake checking required and prepare necessary addenda.

5.5

Prepare tender documents including compilation and tender action.

5.6

Tender evaluation, negotiation and award.

5.7

Specification writing, preparation of Nominated sub contract.

 

AREA 6 - CONSTRUCTION TECHNOLOGY AND BUILDING SERVICES

6.1

Acquire knowledge of construction process, technologies, building materials and its suitability to the project climate.

6.2

Acquire knowledge of the principals of the design and the science of construction.

6.3

Acquire knowledge of the principals of construction.

6.4

Interpretation of drawings, specification and other documents.

 

AREA 7 - SPECIALIZED AREAS

7.1

Financial auditing of constriction projects.

7.2

Feasibility studies.

7.3

Life cycle cost analysis.

7.4

Provide value management services.

7.5

Use of computer applications relevant to quantity surveying services.

7.6

Risk management.

7.7

Acquire knowledge on regulations and guidelines related to construction in relation to government and local authorities, statutory bodies and donor-funded projects.

 

AREA 8 - OTHER AREAS / ACADEMIC ACTIVITIES

 

List below any special area research, studies or academic activities or other experience not covered by the above areas.

8.1

ISO standards in consultancy practice.

 

Additional Competency Areas

  • Tax and Depreciation
  • Opportunity identification
  • Software/computer courses
  • Environmental regulations
  • Contracts
  • Product familiarity training
  • Strategic planning
  • Procurement Strategies
  • Value Management
  • Cash flow analysis
  • Project Management
  • Investment strategies
  • Scheduling
  • Finance options
  • Asset Management
  • Environmental impact cost studies
  • Risk Management - project, insurance, etc
  • General Management - personnel, business regulations and laws, industrial relations

The topics need not be narrowly confined to what some call "quantity surveying". Other knowledge development may include.


DOWNLOAD SPECIMEN FORM FOR CPD RECORDS UNDER RULE 12